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Fluor Lead Subcontracts Administrator (TS/SCI with Poly Required) in Aurora, Colorado

* Must have an active (or ability to obtain and maintain) TS/SCI with CI Polygraph *

This position provides oversight for contract management activities on Fluor projects or as lead contract specialist on individual Fluor contracts. This role assures, through assigned contract administrators, compliance with all statutes, regulations, and contract terms and conditions. The position requires the contract specialist to report to project, department and company senior leadership on the health of the assigned project(s); participate in developing and approving contracting strategies generally directly reporting through an intermediate senior contract manager. The individual will review and approve contract awards with their delegated authority, generally for mid to large contracts.

  • Overview/manage service subcontracts status and project subcontracts for all performance sites

  • Organize trainings on subcontracts processes

  • Delegate new project subcontractor requests to appropriate buyers

  • Coordinate with legal on any terms and conditions exceptions or issues presented by subcontractors

  • Collaborate with safety/ESH team on proper processes for subcontractor safety approval

  • Conduct Peer reviews on subcontract files for anything over $150K

  • Attend weekly corporate meetings with Supply Chain manager

  • Mentor junior employees, as needed

  • Assist Project Controls on project processes & updates given to project managers

  • Organize service contracts to be on a common renewal/extension cycle; prior to end of each option period

  • Administer moderately large and complex contracts

  • Negotiate contract T&Cs, analyze technical proposal evaluations, coordinate technical scopes of work including interface with all project disciplines (including project controls, legal services, project management, construction, engineering, finance/accounting, and client)

  • Participate in proposal development activities including;

  • Preparation of required proposal response

  • Develop final proposal evaluations

  • Prepare contract recommendations; present recommendation to project team and/or client

  • Perform contract management post-award activities through evaluating and status of contractors’ productivity, schedule adherence, contract change management, invoicing and claims avoidance

  • Perform closeout of contracts, finalize outstanding contract issues, issue of final modifications, invoices and coordinate completion of contractor performance evaluations

  • Participate in client meetings, as required

  • Other duties as assigned

Job Requirements:

  • Accredited four (4) year degree or global equivalent in applicable field of study and twelve (12) years of work-related experience or a combination of education and directly related experience equal sixteen (16) years if non-degreed some locations may have additional or different qualifications in order to comply with local requirements

  • Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and other stakeholders

  • Job related technical knowledge necessary to complete the job

  • Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines

  • Ability to attend to detail and work in a time-conscious and time-effective manner

Other Requirements

Must have an active (or ability to obtain and maintain) TS/SCI with CI Polygraph

  • Prepare, maintain, retrieve, and communicate records, reports, or documents that may be required to meet corporate and Contract Management requirements

  • Interface with all levels of the project team and be able to represent and interface with all levels of internal and/or external management and corporate organization persons conduct meetings with interfacing disciplines in the support of scope or commercial term development

  • Be proactive with contractors to ensure contract compliance, generation of progress, schedules, daily and other status reports, invoices, and supporting documents in a timely manner

  • Accept and successfully complete an international assignment (from eighteen to twenty-four (18-24) months)

  • Provide consultative analytical, and contract management support in the area of Contract Management for the project management, project controls, and construction management leadership and other senior leaders as required but generally reporting through a senior contracts manager

  • Protect the Company's interests by enforcing warranties, mitigating risk, and providing oversight to project contract management teams with oversight from a senior contracts manager

  • Ensure timely payment of contractors

  • Protect the Company's interests by enforcing warranties, mitigating risk, and providing oversight to project contract management teams

  • Manage contract processes to avoid claims and participate in the equitable settlement of claims

  • Develop a claims prevention program

  • Perform Contractor resource survey Review contracts project set-up

  • Audit other projects

  • Execute portfolio assignments as requested, perform contract risk assessments, and formulate mitigation strategies

  • Develop standard contract templates for a project, prepare Project Contract Procedures, and provide input to Project Final Report

  • Coordinate the timely issue/distribution/response of documents to the Contractor

  • Coordinate/maintain control of Site Instructions

  • Maintain a working knowledge of the Company's Contract Management Standards, programs and goals by planning and applying Contract Management practices and procedures as established by the Company on a project site or in an office through departmental training, Fluor University® training, and the use of Fluor's knowledge management portals and communities

Preferred Requirements

  • Advanced degree such as an Masters in Business Administration, Law degree (Juris Doctor), or global equivalent

  • Fifteen (15) years of contract management, subcontract administration, and procurement experience supporting engineering and construction projects

  • Experience developing negotiating contract terms and conditions specifically for contracts related to services, construction, engineering, materials and equipment installation

  • Strong understanding of contracting principles and legal terms and conditions

  • Broad understanding of the construction industry and contract language associated engineering, procurement, fabrication, and construction/construction management (EPFC/CM)

  • Experience with administering the Request for Proposal/Request for Quotation (RFP/RFQ) process for contractors on heavy industrial construction projects

  • Experience with government contracts for Government Group

  • Extensive experience and knowledge in contract formation and contract administration required

  • Domestic/international field assignment experience preferred international project experience preferred

  • Strong working knowledge of Contract Law

  • Experience in accurately formulating multiple compensation structures including, but not limited to, reimbursable cost, lump sum, and unit price

  • Experience in work change and claims evaluation and negotiation

  • Experience in creating Request for Proposal (RFP)/Contract packages and interfacing with multiple disciplines in their creation

  • Experience in creating Project Specific Contract Terms and Conditions by flowing down terms from the Prime Contract

  • Experience working with Project Management, Engineering, and Construction to develop a sound Project Execution Plan and Contract Plan

  • Experience in the Team Contract Management approach to contracting which includes each department being responsible for a portion of the RFP/Contracting process

  • Experience in formulating strategies for individual contracts

  • Excellent communication skills

Requisition ID: 277

EOE including Disability/Protected Veterans

Fluor believes in and practices providing equal employment opportunities to all applicants and employees. It is the policy of Fluor to provide reasonable accommodations for qualified individuals who are employees or applicants for employment.

If you require assistance or a religious accommodation, please submit a request HR.Compliance@fluor.com. Your request will be reviewed in a timely manner.

Only requests for accommodations should be submitted to the email above. All other inquiries will be disregarded.

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