Sr. Admin/Executive Assistant

Houston, TX
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At Fluor, we are proud to design and build projects and careers. This requires teams that are as unique as the projects we execute. We are committed to fostering a work environment that embraces Diversity, Equity, and Inclusion (DE&I) for all so our employees and stakeholders benefit from the creative solutions derived as a result of embracing differences.

Job Description:

Position will be located in-office in Houston, Texas, or Greenville, South Carolina.

Fluor, a Fortune 500 company, is one of the largest professional services firms, providing engineering, procurement, construction, fabrication and modularization, commissioning and maintenance, as well as project management services, on a global basis. It is also listed on the Fortune magazine’s World’s Most Admired Companies list in the Engineering Construction industry category.

Fluor is currently seeking an Executive Assistant in our Legal Department, who will be working in-person at the Houston office or the Greenville office. The role will provide support and assistance for multiple attorneys, including company executives. Responsibilities for this position will include the following:

• Be highly connected to attorneys’ activities and display initiative to be proactive and anticipate their needs

• Handle very sensitive, confidential, and proprietary matters on a routine basis with discretion

• Handle administrative duties with minimal supervision such as managing schedules, covering telephones, coordinating meetings (teleconferences, video teleconferences, and webinars), preparing reports, presentations, and expense reports in compliance with Fluor’s travel policies, reconciling company issued credit card accounts, etc.

• Perform general office duties including faxing, making copies, filing, distributing mail and ordering supplies

• Create and edit legal documents and general correspondence

• Refer and handle matters requiring attention in the attorneys’ absence

• Prepare and maintain files and various legal databases

• Assist with the company’s e-billing processes and with processing external counsel invoices

• Enter time sheet information and prepare billable hour report

• Coordinate global travel arrangements including making airline, hotel and car arrangements, monitoring travel and updating traveler with any changes, processing visa applications and adhering to security travel advisories

• Use the internet for research and business purposes

• Network with other executive assistants to strengthen relationships and leverage knowledge of company processes and practices

• Other duties as assigned

Job ID: 144965BR

City: Houston

State: Texas

Country: United States

We are an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.